A clear showing process for vacant homes and new construction

Showing Bell gives each listing a scheduling link and connects showing requests, approvals, agent check-in and check-out, and feedback. For vacant homes and new construction, that means you can build a consistent process around each property's actual showing arrangements.

Set availability around the property's schedule

Empty does not always mean available. A vacant home may have cleaning, photography, maintenance, or preparation appointments. A new-construction listing may have work happening during hours that would otherwise suit a showing.

Confirm the showing schedule with the person responsible for the property, then set availability, appointment duration, and minimum notice in Showing Bell. Choose rules that leave enough room for the visit and the arrangements around it.

Review those rules when the property's status changes. A finished home ready for visitors may need a different schedule from a property where work is continuing. Current availability is more useful than broad hours that require repeated exceptions.

Give every property its own clear starting point

Use the listing's scheduling link when directing agents to request a showing. A dedicated link helps keep the request attached to the right property, especially when several similar homes or nearby listings are being shown.

Share the link in the places you use for showing information, including your website, direct agent communications, or a permitted listing-instructions field. Keep the property name and address consistent so the visiting agent can check that they are requesting the intended home.

If you are sharing several properties in one message, place each scheduling link beside its address. This gives the agent a clear route to the intended listing without needing another message to confirm which link to use.

Make the instructions specific to the visit

Review what an agent needs before arriving: the correct property, the expected appointment length, and the current showing instructions. For new construction, confirm that the directions identify the home being offered for the appointment rather than a different model or nearby property.

Keep instructions focused and current. If the property's showing arrangements change, update the information instead of relying on agents to find a correction in an older message.

The purpose is straightforward: an agent arriving for a scheduled visit should understand the appointment they requested. A consistent process also makes it easier to notice when a particular listing needs extra explanation.

Decide how approval will work

Choose seller approval, team approval, or automatic confirmation before sharing the scheduling link. Automatic confirmation can make sense when the listing’s access arrangements allow it. The fact that a property is unoccupied does not, by itself, establish who should approve visits or how much notice is appropriate.

When a listing uses seller approval, Showing Bell sends the request by text or email. The seller can approve or decline with one tap, without downloading an app or creating a seller account.

Explain the process to the people involved and revisit it when responsibility for the property changes. The How It Works guide walks through the full sequence from setup to follow-up.

Managing a home that is still rented to guests? Automatic Airbnb and Vrbo calendar integration keeps booked stays out of showing availability.

Follow the appointment through to completion

Showing Bell gives visiting agents a link to check in and check out. These actions provide updates around the visit and help keep the showing record useful after the original request is approved.

Check-in and check-out depend on the agent using the link. A completed check-out records the end of the visit; it does not independently verify a locked door, inspect the property, or confirm its condition.

Afterward, Showing Bell requests feedback and sends reminders if unanswered. Review comments in the context of that specific home. For similar new-construction listings, keep differences in layout, finish, location, and readiness in mind when discussing an agent's response.

Questions